| Having a solid system in place for small business | | | | Do not forget to consider how long it takes to adapt |
| document management is very important. Now the | | | | to the new software. Your employees will need to |
| question is, do you really need to use software to do | | | | be trained to use the new system. Also, if your |
| this? or is the solution you already have in place | | | | company has a large number of documents you will |
| adequate? There are several factors to consider.You | | | | need to consider the time and cost of placing these |
| will need to consider whether the time savings from | | | | documents into the system. There could also be |
| the software, and the spent adapting to the | | | | costs (and frustrations) associated with errors in |
| software, and security created by the software will | | | | using the new system. |
| provide enough value to your business in the long run. | | | | A higher level of security could be created by |
| Should You Use Small Business Document | | | | adapting your small business document management |
| Management Software? | | | | system to one that utilizes software. We often hear |
| For some businesses the old file cabinet/copier/paper | | | | on the news how un-secure the internet, and |
| tray systems may be perfectly adequate. You can | | | | computers are, but think of it this way. Does your |
| think of it this way, if a total of 733 hours per year is | | | | small business have a backup system for your |
| spent searching through documents (10 employees * | | | | documents? It is often unfeasible to have an |
| 20 minutes per day average * 220 work days/year), | | | | adequate backup system without using software due |
| and using software reduces the time waiting for | | | | to the time costs. Also, are your documents really |
| printouts, filing, searching, and copying by 200 hours | | | | secure? It may be a simple matter of getting into a |
| this can easily make using the document | | | | filing cabinet, and grabbing some sensitive documents, |
| management software worthwhile especially over the | | | | and you may not even know for some time that the |
| long run. There are many inexpensive solutions for | | | | documents are missing. With document management |
| smaller businesses, and even some of the better | | | | software you are much more likely to know due to |
| online small business document management solutions | | | | the logging capabilities within the software. |
| are now worthwhile. | | | | |